Terms & Conditions

These Terms and Conditions apply to all services provided by StageLightSound.com (“we”, “us”, “our”) including but not limited to event production services and equipment hire. By accepting our quotation, placing an order, or paying an invoice, you (“the Client”, “you”) agree to be bound by these Terms and Conditions.

1. General Terms

1.1. These Terms and Conditions apply to all agreements between StageLightSound.com and the Client.
1.2. Any variation to these Terms must be agreed in writing by us.
1.3. Acceptance of any quotation or payment of any invoice shall constitute acceptance of these Terms and Conditions.

2. Equipment Hire and Event Services

2.1. All hired equipment remains the property of StageLightSound.com at all times.
2.2. The Client is responsible for the safe keeping and proper use of all hired equipment from the time of delivery or collection until it is returned or collected by us.
2.3. The Client shall not modify, repair, or otherwise interfere with the equipment without prior written consent.
2.4. In the event of loss or damage (including theft), the Client shall be liable for the full cost of repair or replacement.

3. Insurance Requirements

3.1. It is a condition of hire that the Client has appropriate and adequate insurance to cover:

• Public liability for the event;

• Loss or damage to hired equipment;

• Any consequential loss or damage arising from the hire or event services.
  3.2. We reserve the right to request evidence of insurance prior to providing services or equipment.

4. Payments and Invoicing

4.1. Payment terms are strictly 30 days from the date of invoice unless otherwise agreed in writing.
4.2. Late payments may incur interest at a rate of 8% per annum above the Bank of England base rate, calculated daily.
4.3. We reserve the right to suspend or cancel services for overdue accounts.
4.4. In the event that the Client enters administration, liquidation, or any form of insolvency, we reserve the right to pursue company directors personally for any outstanding debts.
4.5. Title to goods (where applicable) does not pass until full payment has been received.

5. Cancellation and Postponement

5.1. Cancellation must be made in writing. The following charges apply:

• More than 14 days before the event: 25% of the total fee

• 7–14 days before the event: 50% of the total fee

• Less than 7 days before the event: 100% of the total fee
  5.2. Any non-refundable costs already incurred (e.g., equipment hires, travel, subcontractors) will also be charged.

6. Liability

6.1. StageLightSound.com will not be liable for:

• Any delays or failures resulting from acts beyond our reasonable control;

• Loss of profits, business interruption, or any indirect or consequential losses.
  6.2. Our liability for any claim arising under or in connection with our services is limited to the value of the contract.

7. Use of Website

7.1. The content on www.stagelightsound.com is for general information only and may be subject to change without notice.
7.2. Unauthorised use of the website or its content may give rise to a claim for damages and/or be a criminal offence.
7.3. All content, logos, and imagery remain the intellectual property of StageLightSound.com and may not be used without permission.

8. Governing Law

8.1. These Terms are governed by and interpreted in accordance with the laws of England and Wales.
8.2. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

If you’d like, I can format this into a downloadable PDF or Word doc for use in quotes/invoices. Would you like that?

You said:

Change payments and invoicing to a 50% deposit is required to confirm booking and the balance paid in full no later than seven days before the event. Credit terms or alternative payment arrangements must be confirmed in writing.

ChatGPT said:

Absolutely! Here's the updated "Payments and Invoicing" section with your requested changes:

4. Payments and Invoicing

4.1. A non-refundable deposit of 50% of the total quoted amount is required to confirm your booking.
4.2. The remaining balance must be paid in full no later than seven (7) days before the event.
4.3. Alternative payment terms or credit arrangements must be agreed in writing prior to booking confirmation.
4.4. In the event that the Client enters administration, liquidation, or any form of insolvency, we reserve the right to pursue company directors personally for any outstanding debts.
4.5. Title to goods (where applicable) does not pass until full payment has been received.